Quick Guide To Using The Calendar To Create A Successful Event

There are so many thoughts that come to mind when thinking about planning an event. Here are two basic questions to ask:

1. Who are the event attendees or target audience for which the event is being planned?

2. What are the expectations and goals of the event?

The answers to those questions will help guide the style, budget, date, and a variety of other factors that are important to consider when planning an event.

When thinking about the planning process itself, it doesn’t have to be complicated or even very far in advance. Working with an event planning company like Chicago Food Truck Hub can help to provide great event experiences for a wide variety of events, especially if you’re looking for a specific theme, working with several vendors, or if there is a time-sensitive request.

Let’s differentiate between the type and style of events. Sometimes an event requires quite a bit of heavy lifting and a good amount of advance planning. Of course, the level of event planning and intricacy required depends on the amount of investment (both time and dollars) budgeted and the style of the event. This could be a large company picnic, an end of summer celebration, a company anniversary, a holiday party, or another occasion your team is celebrating to mark a big milestone or just to acknowledge employee appreciation. For those events, consider the variety of event services that may be needed to make the event a success. For an event of this nature with many components involved, it is helpful to start the planning process at least two months in advance, especially if there may be budgets to approve and permits to pull.

Now, let’s keep things simple. If we take a look at the calendar, we can easily identify a number of opportunities to plan events throughout the year that can still be your team’s favorite event, but does not require all of the bells and whistles. It might just need a food truck, a food cart, a tasty dessert, or a bar package for a happy hour to do the trick. For an event of this nature, it is best to start the planning process one month in advance. Allow additional time if scheduling for a holiday lunch like St Patrick’s Day, Cinco de Mayo, Teacher Appreciation, or other popular festivities. Catering, bar, and rental options are all based on a first come, first served basis. Venue spaces are no exception to that either. With that being said, it is always best to plan early, though a professional event planner like Chicago Food Truck Hub may be able to accommodate requests with just a few days ahead of the event, based on current availability.

Here is a bonus idea that your team will really enjoy:

With the wave of companies calling employees to return to the office, as a soft welcome and a big perk that will put smiles on their faces, consider a rotation of options throughout the year. This will keep your team engaged, build morale, and foster team building and cross-team conversations and camaraderie. Consider this sample schedule:

Whether the right fit for your team and employee engagement is a rotation of options or a single event where you’d like to focus your energy, our team has something for you. As varied as the ideas presented here, we can offer exciting experiences throughout the year to answer your needs:

• Food truck event

• Fresh popcorn bar

• Hot chocolate bar

• Food cart

• Entertainment & more…

Below is an overview of the type of events that can give you a reason to lock in your plans and mark your calendar for a fun celebration. We crafted these ideas based on popular calendar dates, organized by month, as well as occasions or holidays where we have seen a spike in demand.

Whichever type of event is relevant for your team, rest assured that the professional event planners at The Food Truck Hub have a great answer to streamline all of your event planning needs. Contact our event planners to learn more about how we can provide a special experience for your next event.

Are you ready to get started?

Request a Quote